Job Details

Position Overview: 

The Finance Associate is responsible for all accounts receivable and accounts payable tasks. This individual will also assist with other finance department responsibilities including financial accounting and reporting, treasury management, customer invoicing, vendor management, corporate insurance, and general corporate communications (internal and external). Additionally, this individual will coordinate with Business Development and Operations department on communication regarding customer requests and invoicing.  

Duties and Responsibilities: 

• Prepare and issue invoices to customers in a timely manner and track customer accounts to ensure accurate and timely payments 
• Input and processing of Accounts Payable vendors and bills 
• Obtain revenue by verifying transaction information, computing charges and refunds 
• Record and process incoming payments (checks, electronic transfers, etc.) into SAP BYD and apply payments to corresponding invoices and reconcile accounts 
• Reconcile discrepancies and resolve billing issues by working closely with customers 
• Monitor and reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted 
• Follow up on overdue accounts through phone calls, emails, and letters and negotiate payment plans and resolve customer payment issues 
• Address billing inquiries and maintain positive customer relationships 
• Work with sales, customer service, and finance teams to resolve issues and improve processes 
• Ensure adherence to company policies and procedures 
• Responsible for tracking data against contract requirements, such as invoice submission dates and reporting milestones. 
• Prepare financial reports by collecting, analyzing, and summarizing information and trends 
• Assist in revenue financial reporting through SAP BYD and other tools 
• Participate in monthly book closing and management reporting processes 
• Perform other related duties as assigned by management 

Qualifications: 

• Bachelor's Degree (BA) from four-year college or university and two to three years of related experience and/or training 
• Minimum 2-3 years of accounting experience  
• Computer skills required: advanced Microsoft Office skills (Excel in particular) required 
• Proficiency in SAP Business ByDesign (Byd) is preferred 
• Strong interpersonal and communication skills, administrative writing skills, organization, data entry skills, general math skills, financial software, analyzing information 
• Attention to detail 
• Ability to report research results 

Competencies: 

• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce. 
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. 
• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures. 
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. 
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. 
• Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. 
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. 
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. 
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. 
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. 

Physical Demands and Work Environment: 

• Frequently required to sit 
• Occasionally required to walk short distances 
• Continually required to utilize hand and finger dexterity  
• Frequently required to talk or hear 
• Continually requires vision 
• While performing the duties of this job, the noise level in the work environment is usually quiet