Job Details

We are looking for a Senior Accounts Payable Specialist to join our Supplier Management Team in Noida. This is an amazing opportunity to work on Supplier Management Team with in Clarivate. We have a great skill set in Clarivate -Supplier Management Team and we would love to speak with you if you have skills in Supplier Management/ Vendor Masters Source to Pay (S2P) domain.

About You – experience, education, skills, and accomplishments  

• Minimum 1 year of experience in Supplier Management, Vendor Data Masters, Supplier Enablement.
• Bachelor’s degree or equivalent experience.
• Ability to define problems, collect data, establish facts, summarize information, and draw valid conclusions. 
• Ability to manage multiple priorities and resources in a dynamic environment across various businesses, and organize complex information
• Organizational awareness, strategic planning, team-oriented, collaborative
• Knowledge of Procurement principles
• Proficiency in using Coupa or similar procurement platforms.
• Detail-oriented with excellent organizational abilities.
• Strong communication and interpersonal skills.

What will you be doing in this role? 

Supplier Onboarding and Offboarding:

• Responsible for entering supplier information in Coupa on behalf of the supplier.
• Create supplier records in a precise and prompt manner following the validation of W8, W9, VAT, or GST forms submitted by new suppliers, to ensure strict adherence to tax regulations.
• Manage suppliers that must go through the Securitate or other compliance requirements.
• Maintain and amend supplier master data such as remittance and banking information, payment terms, company code extensions, payment and posting blocks, including retention of supplier forms, and supporting documentation.
• Separate amended supplier data into the appropriate ERP system that will then flow through Supplier Management to Coupa
• Manage the process of offboarding suppliers when necessary, ensuring data removal and compliance with policies. 
• Setup supplier site in each required ERP from SIM
• Maintaining MSME certificates on quarterly

Data Quality and Integrity:

• Regularly validating supplier master data to eliminate duplicates and inconsistencies.
• Monitor and maintain data quality standards to support accurate reporting and analysis.

Compliance and Regulatory Support:

• Ensure supplier master data compliance with internal policies and external regulations.
• Stay up to date with changes in supplier-related regulations and make necessary adjustments.

Banking- Related Tasks:

• Review weekly payment files and adjust the banking as per country-specific requirements.
• Review employee banking files received from Workday. Analyse the country-specific requirements and upload the data in Coupa.
• Work with colleagues and assist them with updating their banking details in Workday to reimburse their expenses.
• Review Rejected and returned payments. Arranging up-to-date banking for reissuing payments.
• Work on various ad-hoc reports like deactivating terminated colleague records, supplier clean-up activity, various types of .csv loads, etc.
• Assist with the integration of new acquisitions.
• Respond to incoming inquiries via the Supplier Master shared email box.

Stakeholder Collaboration:

• Collaborate with procurement, finance, Accounts Payable and internal stakeholder teams to gather and validate supplier information.
• Address inquiries and resolve issues related to supplier data.
• Guide and training Sourcing, Finance, Accounts Payable and stakeholders in supplier onboarding process.

Key Responsibilities

• Maintain supplier records in ERP and procurement platform.
• Support onboarding/offboarding.
• Provide help desk support and basic training to suppliers.
• Monitor data quality and support audits and clean-up activities.
• Collaborate with internal teams to resolve data issues and ensure compliance.
• Generate standard reports and assist with ad-hoc data requests.
• Lead supplier onboarding and catalog enablement initiatives.
• Resolve complex supplier data, banking, or compliance issues.
• Collaborate with IT and Procurement on system enhancements and integrations.
• Analyze supplier data trends and provide actionable insights.
• Drive improvements in data governance and workflow efficiency.
• Support M&A integration and global compliance initiatives.
• Represent the function in cross-functional working groups.

About the Team   

The Supplier Management Team at Clarivate, based in Noida, is a fully functional unit comprising four team members and one Lead Manager. The team plays a critical role in supporting the Source-to-Pay (S2P) process, ensuring seamless onboarding and amalgamation of both new and existing suppliers.

Hours of Work  

• Hybrid as per Clarivate location
• Shift Timing: 2:00 PM to 11:00 PM IST Full time.