Job Details

Imagine being the person leadership turns to first for a clear picture of the company’s financial health. You’re not just closing the books, you’re protecting cash flow, ensuring invoices and payroll are accurate, managing payables and receivables proactively, and keeping reconciliations, debt payments, and compliance on track. Your strong controls and organized systems create stability the business can rely on.

Beyond the day-to-day, you deliver accurate financial statements, WIP reports, and project revenue tracking that leadership trusts. You investigate variances, explain budget shifts, and ensure every project reflects its true performance. As the company grows, you strengthen the financial foundation to support smarter decisions and sustainable growth.

What Your Days Might Look Like:

Management Responsibilities

• Keep accounting policies and procedures up to date so financial work is consistent and follows the rules.
• Oversee outsourced accounting work and work closely with the CPA firm to prepare tax returns, making sure documents are organized and deadlines are met.
• Support and guide the accounting team (Project Accounts, Administration Assistant, and Purchasing Coordinator), even in a remote work setup.
• Serve as a key financial partner by providing insights and recommendations to support business decisions.

Transaction Management

• Make sure all production invoices (products, materials, labor) are entered accurately and on time so project progress is updated weekly.
• Prepare payment requests early enough to maintain strong cash flow.
• Oversee entry of receiving documents and vendor invoices to ensure accurate records and proper project costing.
• Manage accounts payable to pay bills on time and take advantage of available discounts.
• Actively follow up on accounts receivable (including payment requests) and send customer statements to reduce unpaid balances.
• Process payroll accurately and on time, assigning employees to the correct jobs for proper cost tracking.
• Reconcile bank accounts monthly and complete month-end closing by the 5th.
• Ensure all debt payments are made on time.
• Maintain a well-structured chart of accounts that follows required standards.
• Keep accounting files organized and ready for audits.
• Maintain strong internal controls to prevent mistakes and fraud.

Reporting and Analysis

• Deliver monthly financial statements by the 15th, including required Profit & Loss and Balance Sheet reports.
• Help prepare weekly production reports to keep management informed about project progress and profitability.
• Monitor construction industry benchmarks to measure company performance and identify areas for improvement.
• Review monthly operating metrics and investigate unusual results.
• Stay familiar with budgets and forecasts to compare actual results and provide context.
• Report major budget differences with explanations and recommendations.
• Prepare cash flow forecasts to support planning and ensure the company has enough cash.

Compliance and Coordination

• Provide required information to external auditors to support a smooth audit process.
• Monitor debt levels and ensure compliance with loan agreements.
• Ensure all local, state, and federal reporting and tax requirements are met.

Project Accounting

• Provide clear financial updates during project meetings.
• Ensure revenue is recognized correctly using percentage-of-completion and accounting standards.
• Prepare accurate and timely Work-in-Progress (WIP) reports.
• Follow up on change orders and communicate their financial impact to project managers and clients.
• Use strong project accounting and analytical skills to support process improvements.

Who We Think Will Thrive in This Role:

• You have accounting experience in construction or manufacturing.
• You’re highly proficient in QuickBooks.
• You have experience with US GAAP.
• You’re a self-starter who works independently, takes ownership, and gets things right the first time while adapting as business needs evolve.
• You’re detail-oriented and organized, ensuring financial data is accurate, deadlines are met, and nothing slips through the cracks.
• You’re analytical and proactive, able to identify issues early, investigate discrepancies, and provide clear, practical recommendations.
• You’re reliable and comfortable partnering with leadership, translating financial data into meaningful insights that support decision-making.
• You are willing to work in a US time zone schedule.
• You can secure the required technical setup, including:
• At least a 720p HD webcam
• A noise-canceling headset
• A primary internet connection of at least 25 Mbps
• A backup laptop, backup internet device, and backup power source
• A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM
• A backup computer with at least Intel Core i3 and 4 GB RAM